Ubidesk



Submitted by: Tami Siewinski

I selected Ubidesk for my tool. Since my boss lives in Tampa, I live in San Antonio, the home office is in Libertyville and the general manager lives in Philadelphia—we need the ability to work together on projects. Ubidesk is a Web-based office! It allows active collaboration on multiple projects, combined with the ability to organize each project, invite specific participants, and assign tasks, timelines and priorities to each project.

It begins with a Dashboard that acts like a desktop. Every project has a place—but in this desktop you can actually find the project easily! You have an announcement board and the ability to share and edit your project. Each project has four access tabs: Overview, Member List, Organize Members and Security Setting. You also have access to a notepad and a chat room.

I didn’t find any user challenges with this tool. It was incredibly easy and very intuitive. It also provided comprehensive tutorials for every aspect of using the tool. While you can get a free trial, the cost for having access to this resource is from $14 per month (5 users & access limitations) to $129 per month (unlimited users and no access limitations). I think the cost would be prohibitive for many people.

I envision using this tool for creating, collaborating and editing clinical education programs, company brochures, product Instructions For Use (IFU’s) and facility protocols. I could also assign field sales representatives across the country to use Ubidesk for troubleshooting and changing existing sales tools and programs or as a medium for developing basic content needs to optimize their sales calls. By allowing and encouraging them to assist with the creation of additional tools, I will be able to monitor and guide their content. This will provide me with more comprehensive access to evaluating their exiting knowledge about products and clinical content. By participating in this type of collaboration, I will be able to make corrections, clarify information and provide them with the additional information and resources they need to construct a solid clinical knowledge foundation.

I am also working with four internationally-based clinicians (Canada, Mexico, Israel and England) on the development of a world-wide Skin Tear Initiative. I am planning to use this tool to ease my travel schedule, while maintaining direct access to these clinicians and this project.

I created a page, uploaded a partially completed brochure and began a discussion. The tutorials made it extremely easy to navigate and use this tool. I did not experience any difficulty with the site or the tools. The live editing function will be a wonderful time-saver for working on any type of collaborative project. I also was able to begin a discussion, leave and come back later. This would be beneficial for on-going projects.
 * Experimenting: **

First, I created my Dashboard and named it Hollister Wound Care.



Next, I s tarted the main page and uploaded the initial brochure.



Finally, I started a Discussion or Chat about the project.



__**Video tutorials:**__

__Contributors:__ Demonstrates how to collaborate on this site. [] __Revision history and comparison:__ Demonstrates how revisions are logged and can be accessed, add comments, etc. [] __Direct Edit__: Demonstrates how to make changes and preview the changes. There is no access to this during the trial period (and I never buy before I try!). [] __Task in Action__: Allows you to set timeframes and action items, shows the status and you can prioritize the action items. [] __Page Viewer__: Demonstrates how to use the access tabs. []

__**Other tutorials:**__ This site allows the user to go into a menu that takes each aspect of using the tool and breaks it down into a step-by-step process. You can click on Document Collaboration, Task Management, Project, Management, Sidebar, Files and Notifications.